Breadcrumbs

Import Assessment Data from Land Registry

Goal

Import monthly property assessment updates from your country land registry system, to keep property valuations current and accurate in Wise Property Manager.

When to Use

  • Monthly data synchronization: Regular updates from the national land registry

  • New property registrations: When new properties are added to the registry

  • Assessment updates: When existing property valuations change

  • System reconciliation: To ensure local data matches official registry records

Prerequisites

  • “Your country land registry” system access: Valid credentials and connection to the registry

  • Import permissions: User account with data import authorization

  • Validation setup: Configured validation rules and error handling

  • Backup procedures: Current system backup before import processing

Step-by-Step Instructions

1. Access Import Batches

  • Navigate to Data Management > Import Center

  • Select HMS Land Registry Import

  • Review available import batches by date range

  • Select the appropriate monthly batch for processing

[Screenshot: Data Management menu showing Import Center option and FMR Land Registry Import selection]

[Screenshot: Import Center dashboard displaying available monthly batches with date ranges and status indicators]

2. Validate Data Quality

  • Run Pre-Import Validation to check data integrity

  • Review validation report for:

    • Property ID format compliance

    • Assessment value reasonableness

    • Required field completeness

    • Duplicate record detection

[Screenshot: Pre-Import Validation dialog box with validation options and Run Validation button]

[Screenshot: Validation report showing property ID compliance, assessment value ranges, and field completeness statistics]

3. Process Import Errors

  • Address any validation failures:

    • Format errors: Correct property ID formatting

    • Missing data: Contact registry for incomplete records

    • Value anomalies: Verify unusual assessment changes

  • Re-run validation until clean import achieved

[Screenshot: Validation error report displaying format errors, missing data issues, and value anomalies with error counts]

[Screenshot: Error correction interface showing property ID formatting tools and data entry fields]

4. Execute Import Process

  • Click Start Import to begin data processing

  • Monitor import progress in real-time

  • Review import summary statistics

  • Confirm successful completion status

[Screenshot: Import execution screen with Start Import button and progress bar initialization]

[Screenshot: Real-time import progress monitor showing records processed, processing speed, and estimated completion time]

[Screenshot: Import completion summary displaying total records imported, processing time, and success confirmation]

5. Post-Import Verification

  • Run Data Reconciliation Report

  • Compare imported records with registry source

  • Verify assessment totals by municipality

  • Update property status flags as needed

[Screenshot: Data Reconciliation Report interface with comparison options and verification settings]

[Screenshot: Reconciliation results showing imported vs. source record counts and assessment total comparisons by municipality]

Example

Scenario: Import December 2024 assessment updates for Reykjavik municipality

  1. Batch Selection: Choose FMR batch "REY_202412_MONTHLY"

  2. Validation Results: 2,847 properties validated successfully, 3 format errors corrected

  3. Import Execution: All 2,847 records imported in 12 minutes

  4. Verification: Total assessed value increased by 2.3% from November

  5. Completion: Assessment data ready for January tax bill generation

[Screenshot: Example batch selection screen showing REY_202412_MONTHLY batch with 2,847 properties ready for import]

[Screenshot: Sample validation results report showing 2,847 successful validations and 3 format errors with correction details]

Common Errors & Fixes

Error Type

Description

Solution

Connection Failed

Cannot reach FMR registry system

Check network connectivity, verify credentials

Format Mismatch

Property IDs don't match expected format

Update format mapping rules, contact registry support

Duplicate Records

Same property appears multiple times

Enable duplicate detection, merge conflicting records

Value Out of Range

Assessment values seem unrealistic

Set validation thresholds, flag for manual review

Missing Properties

Expected properties not in import batch

Verify batch completeness with registry, request missing data

What Happens After

  • Assessment entries updated: Property valuations reflect latest registry data

  • Property records current: All property information synchronized with official records

  • Billing preparation: Updated assessments ready for next billing cycle

  • Audit trail created: Complete record of import process and changes made

  • Notifications sent: Relevant staff notified of significant assessment changes

Screenshot Placeholders

This section contains a comprehensive list of all screenshot placeholders that should be captured for this workflow:

  • [Screenshot: Data Management menu showing Import Center option and FMR Land Registry Import selection]

  • [Screenshot: Import Center dashboard displaying available monthly batches with date ranges and status indicators]

  • [Screenshot: Pre-Import Validation dialog box with validation options and Run Validation button]

  • [Screenshot: Validation report showing property ID compliance, assessment value ranges, and field completeness statistics]

  • [Screenshot: Validation error report displaying format errors, missing data issues, and value anomalies with error counts]

  • [Screenshot: Error correction interface showing property ID formatting tools and data entry fields]

  • [Screenshot: Import execution screen with Start Import button and progress bar initialization]

  • [Screenshot: Real-time import progress monitor showing records processed, processing speed, and estimated completion time]

  • [Screenshot: Import completion summary displaying total records imported, processing time, and success confirmation]

  • [Screenshot: Data Reconciliation Report interface with comparison options and verification settings]

  • [Screenshot: Reconciliation results showing imported vs. source record counts and assessment total comparisons by municipality]

  • [Screenshot: Example batch selection screen showing REY_202412_MONTHLY batch with 2,847 properties ready for import]

  • [Screenshot: Sample validation results report showing 2,847 successful validations and 3 format errors with correction details]